Nonprofit organizational meeting minutes template

Organizational Meeting of the Board of Directors

Organization:

Date and time:

Location or meeting method:

1. Call to order

The meeting was called to order by at .

2. Attendance and quorum

Directors present:

Directors absent:

The chair determined that a quorum was present under the Articles, bylaws, and applicable law.

3. Formation documents

The board reviewed the filed Articles of Incorporation dated . After discussion, the board voted to acknowledge and place the filed Articles in the organization’s permanent records.

4. Adoption of bylaws

The proposed bylaws were presented and discussed. Upon motion duly made and seconded, the board voted to adopt the bylaws effective . A copy is attached to or retained with these minutes.

5. Election of officers

• President or Chair:
• Secretary:
• Treasurer:
• Other:

The individuals listed above were elected to serve according to the bylaws.

6. Governance policies

The board reviewed the following policies and recorded its action on each:

• Conflict-of-interest policy: adopted / postponed / not considered
• Document-retention policy: adopted / postponed / not considered
• Whistleblower policy: adopted / postponed / not considered

7. Fiscal year and banking authority

The board selected a fiscal year ending . The board authorized opening an account in the organization’s legal name at , subject to the following signer and approval controls: .

8. Tax and regulatory filings

The board authorized appropriate officers to obtain an EIN and prepare applicable federal, state, and local registrations and exemption applications for board review or submission, as required.

9. Other business

10. Adjournment

There being no further business, the meeting was adjourned at .

Prepared by:

Approved by the board on:

Secretary signature: