First nonprofit board meeting agenda

Organizational Board Meeting Agenda

Organization:

Date, time, and location:

1. Call to order. Identify the person opening the meeting and record the time.
2. Attendance and quorum. Record directors present and determine whether the board may transact business.
3. Review filed Articles. Confirm the legal name, filing date, purpose, registered agent, and any state response.
4. Consider the bylaws. Discuss the proposed governance rules and vote on adoption.
5. Elect officers. Elect the president or chair, secretary, treasurer, and any additional officers authorized by the bylaws.
6. Consider governance policies. Review the conflict-of-interest policy and any document-retention, whistleblower, expense, or compensation policies appropriate for the organization.
7. Approve the fiscal year. Select the accounting year and record the decision.
8. Authorize banking. Choose the financial institution, permitted signers, spending controls, and documentation required by the bank.
9. Authorize tax and registration steps. Assign responsibility for the EIN, Form 1023-series application, state tax matters, charitable registration, licenses, and recurring reports.
10. Approve initial activities and budget. Discuss the first programs, fundraising plans, major expenses, and how results will be measured.
11. Set the next meeting. Record the next date and assignments due beforehand.
12. Adjourn. Record the motion, vote, and adjournment time.

Documents to bring

• State-filed Articles and acceptance notice
• Proposed bylaws and governance policies
• Draft initial budget
• Banking resolution or bank requirements
• Conflict disclosures
• Formation and compliance checklist